Midland Counties Labrador Retriever Club
Club Rules

 

1.        The name of the Club shall be “The Midland Counties Labrador Retriever Club”.  The objects being (a) to encourage the breed of pure Labrador Retrievers, (b) to conserve the best type of working dog, (c) to promote Field Trials, (d) to ensure qualified judges at Shows and adequate Classification being given, (e) to encourage the Novice Exhibitor. 

2.        The Club shall consist of an unlimited number of members, whose names and addresses shall be kept by the Membership Secretary on the club’s computer, which shall be open to inspection by members or by the Kennel Club.  The election of members other than the original members shall be vested solely in the Committee.  Candidates for membership shall be proposed and seconded by existing fully paid-up members.  Each member shall be entitled to one vote with the exception of the Chairman who will only have a casting vote (one vote for each member of a partnership) upon acceptance of membership. Postal or proxy votes are not allowed. 

3.        The Annual Subscription of each member shall be £8.00, joint £10.00, junior £3.00 (18 years and under) and £2.00 for bona fide Gamekeepers upon production of signed statements from their employers, payable on January 1st each year.  Member’s liability shall be limited to the amount of their subscriptions, and no member shall be entitled to the privileges of the club if his Subscription is unpaid.  If members subscription shall be more than six months in arrears he or she shall cease to be a member of the Club unless satisfactory explanation is accepted by the Committee when, upon payment of all arrears, he or she may be reinstated.  Subscriptions of members elected after November 30th shall be deemed to cover the following year. 

4.        The financial Year of the Club shall be from 1st January to 31st December.  A Banking account shall be opened in the name of the Midland Counties Labrador Retriever Club in to which all revenue of the Club shall be paid, and from which withdrawals shall be made on the signature of two or more officers one of whom shall be Treasurer. 

5.        The affairs of the Club shall be conducted by a Committee consisting of not more than 18 members, excluding the President, Chairman, Vice Chairman, Hon. Secretary, Hon. Field Trial Secretary, Hon. Treasurer and Hon Year Book Editor. The above named Officers shall be ex-officio members of all Committees.

6.        The entire control and management of the Club shall be vested in the Committee, who shall have power to make By-laws, and decide upon all matters of dispute not provided for by these Rules, subject to final appeal of the Kennel Club.  The Committee shall have the right to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings.  Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place.  A quorum for Committee meetings shall be seven excluding Officers. 

7.        One third of the Committee longest in office, the President, the Chairman, the Vice Chairman, the Hon. Secretary, the Field Trial Secretary the Hon. Treasurer and Hon Year Book Editor shall retire annually but shall be eligible for re-election and shall be elected by the Annual General Meeting.  Nominations for Officers and one third of the Committee may be proposed by any Member of the Club, provided that the nominations are notified to the Hon. Secretary in writing by 31st January, together with the name of the Proposer and the Seconder and the Nominee’s agreement to stand.  The names of all persons seeking election together with the proposer and seconder will be included in the A.G.M.  Notice and circulated to all Members prior to the A.G.M.  Committee members unable to attend a Committee meeting must send an explanation acceptable to Officers and Committee.  Committee members attending less than 50% of Committee meetings held during the year, unless their absence is excused by an acceptable apology, must resign before the next A.G.M. but shall be eligible for re-election.  Nominations will be required as for Officers and Committee members seeking re-election. 

8.        The Officers acknowledge that during the month of January each year the Maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in the Kennel Club regulations for the registration and maintenance of title of societies and breed councils and the affiliation of agricultural societies and municipal authorities, will be forwarded to the Kennel Club.  The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may occur during the course of the year. 

9.        The Annual General Meeting of the Club shall be held at such times and place as the Committee may appoint, providing that each meeting shall be held within 15 months of preceding meeting.  The Annual General Meeting will receive the report from the Chairman, the balance sheet and elect Officers and Committee and discuss any resolution duly placed on the Agenda, of which prior notice has been given to the Hon. Secretary by 31st January.  No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those, which, in the opinion of the Chairman of the meeting, are urgent. 

10.     The Hon. Secretary shall be bound to call an Extraordinary General Meeting should he be requested to do so in writing by not less than 20 Members.  Fourteen days’ notice shall be given in writing to all members of any General or Extraordinary Meeting, and no such business other than the business stated on the notice calling such Meeting shall be taken, except the passing of Accounts and the election of members of the Committee.  Twenty Members to form a quorum. 

11.     Committee meetings shall be held at such date and place as the Committee may decide.  The Secretary shall have the power to summon an Emergency Meeting whenever he may think it necessary, provided that three clear days’ notice is given of such Emergency Committee Meeting to each Member of the Committee.  Seven members to form a quorum.  The Committee may appoint Sub-Committees. 

12.     The Annual Report shall be drawn up by the Chairman and circulated before the Annual General Meeting to all members. The certified accounts for the year shall also be presented at the Annual General Meeting and if any member wishes to see them before  they are presented then they will be sent a copy on receipt of a stamped addressed envelope by the Treasurer. 

13.     No prizes, cups or subscriptions shall be granted to Shows or Field Trials, which are not held under the Rules of the Kennel Club. 

14.     In the event of the Club ceasing to exist from any cause, all Challenge Cups, etc. the property of the Club which have not been won outright at the time of dissolution, shall be returned to the donors, their heirs, executors or assigns.

15.     In all matters of dispute the Kennel Club shall be recognised as the Final Court Appeal. Any Members who shall be suspended under Kennel Club Rule A42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification. 

If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to injurious to the character or interests of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused Member giving particulars of the complaint and advising the    place, date and hour of the meeting that he/she may attend and offer an explanation.  If at the meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall thereupon cease for all purposes to be a member of the Club, except that he/she may within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose. 

16.     Any Member may withdraw from the Club by giving written notice to the Hon. Secretary. Provided that each member shall be liable for his subscription for the current year in which such notice is given, and shall have no further claim following resignation on any of the property or funds belonging to the Club. 

17.  If any member is expelled by the Club for discreditable conduct in connection with dogs, dog shows, trials or competitions the matter will be reported to the Kennel Club in writing within seven days of the expulsion together with all the relevant documents. 

18.  In the event of the dissolution of the Club the free assets and property of the Club shall be disposed of as directed by a Special General Meeting called for that purpose, AND A FINAL STATEMENT OF THE AUDITED ACCOUNTS, WITH A RECORD OF THE DISPOSAL OF PROPERTY OF THE CLUB SHALL BE FORWARDED TO THE KENNEL CLUB WITHIN SIX MONTHS AND THE PERSONS NAMED AS OFFICERS AND COMMITTEE OF THE CLUB ON THE LAST RETURN FURNISHED TO THE KENNEL CLUB. THESE OFFICERS AND COMMITTEE WILL BE HELD RESPOSIBLE BY THE KENNEL CLUB FOR THE PROPER WINDING UP OF THE CLUB. 

19.     This Club shall not join any Federation of Societies or Clubs. 

20.     The foregoing rules shall form the basis of membership and shall not be added to, altered or amended except at the Annual General Meeting or at a Special General Meeting, notice of such proposed alterations and additions to be given 14 days prior to the meeting. The Kennel Club must approve any alterations before becoming effective. 

21. To comply with Kennel Club rules regarding the submission of annual returns, the Club will utilize the Breed Council Judges Lists, and
       PROVIDE A LIST OF MEMBERS’ NAMES AND ADDRESSES. 

22. No person whilst an undischarged bankrupt may serve on the Committee of or hold other office or appointment within a Kennel Club
      registered Society.

23. That any committee member or officer of the club shall not be a committee member or officer of another Labrador breed club.